We help service businesses build more productive, profitable, and healthy operations. Follow our proven playbook to fix broken handoffs, connect your tools, and turn chaos into clarity.
You're growing, but it feels like everything still runs through you. Tasks pile up because no one knows what's automated, what's manual, or what's waiting on someone else. Progress stalls whenever you're not watching, and you end up staying late to clean up the details software should have handled hours ago.
You've got the right apps, but none of them talk to each other. Client data sits in five different places and someone has to copy it over again and again. It's easy for messages to be missed or reminders to slip, and you never quite trust that the systems are actually doing what they should.
Your team is talented, yet too much of their week goes into tiny repetitive tasks that don't move the business forward. Every follow-up, confirmation, and update needs another click. You can feel the wasted potential in every hour spent managing software instead of serving clients.
Every great system starts with clarity. We begin by auditing your current workflow, from how leads arrive to how follow-ups, scheduling, client onboarding, and handoffs actually happen in the real world. Our goal is not to judge or overcomplicate things. It is to understand where your time is leaking and where automation could immediately make life easier.
From there, we design a custom Workflow Blueprint that visually maps your process end to end. You will see exactly where automation fits, which tools connect, and how AI can elevate your team's creativity and responsiveness. Within a few days, you receive a clear 30-day rollout plan focused on the fastest, most valuable wins that move the needle for your business.
Book a Clarity CallOnce the blueprint is approved, we move from theory to action. Our team connects your everyday tools (CRM, calendar, billing, messaging, and scheduling systems) and builds smart automations that fit how your team already works. This is not a cookie-cutter integration. It is a handcrafted setup designed to flow naturally with your operations.
We test every connection end to end and walk your team through it in plain English, not technical jargon. You will get simple playbooks and quick-reference guides so everyone knows how things work and where the magic happens. No IT department required. The goal is for your team to feel empowered, not replaced.
Book a Clarity Call
Launching your automations is not the end. It is the beginning of measurable improvement. Each month, we track performance across key metrics such as hours saved, response speed, client engagement, and lead conversion. You will receive a simple, visual report showing what is working, what has improved, and where we are focusing next.
Optimization is continuous. As your business evolves, your automations evolve too. We fine-tune triggers, expand successful workflows, and introduce new AI enhancements as the technology advances. Expect your systems to quietly get smarter and more effective every single month without extra effort from your team.
Book a Clarity Call“It cut out 80% of the repetitive work: photo editing, posting, inventory, everything. Tyler was always accessible, fast to respond, and eager to improve any bottleneck.”
"Tyler was professional, communicative, and incredibly detail-oriented. He listened to our needs and delivered a finished product that exceeded expectations. I would recommend [Workflow Autopilot] to any company looking for a reliable, relatable, and detail-oriented consultant who consistently delivers quality work."
“I'm so glad I took the step to have that first conversation with the Workflow Autopilot team and getting clarity on exactly where AI and automation could make the biggest impact at my company was a game changer. Three months later, we're saving hours every week and wondering why we didn't start sooner.”
Your company's own AI helper that answers questions and creates reports
Summarize long-standing contracts, surface answers from your own data, and create on-demand reports or training guides. Secure, company-specific assistants that help staff and clients get accurate answers fast, without digging through files.
Instant response to every new lead, 24/7
Connect website forms, inbound email, and phone leads to your CRM so replies go out in minutes, not hours. AI handles first touch, routing, and follow-ups within the first 5 minutes (21× more likely to convert), then hands off to a human when needed.
Makes all your business tools work together automatically
Make your tools talk to each other, CRM, calendar, billing, phones, so there's no double entry or double booking. Optional live dashboard tracks every connection, flags breaks, and safeguards revenue so you're not leaving a single dollar behind.
A friendly assistant that books appointments and answers basic questions
Website chatbot and optional voice receptionist that answers common questions (hours, services, pricing) and schedules appointments automatically. Capture sales after hours and give your front office relief from repetitive calls.
BSG Enterprises saved over $200K/year by automating tenant screening, rent collection, and maintenance tracking with AppFolio Property Manager.
Cut product upload time from 80 minutes to 5 minutes and lifted online sales by 23% with an end‑to‑end automated listing workflow.
Instant lead routing and AI-powered follow-up raised inquiry-to-showing conversion by 52% and eliminated missed opportunities.
Weekly performance reports and client updates automated, saving 25+ hours/month and boosting client satisfaction scores by 30%.
Automated job dispatch and follow-up increased technician utilization by 22% and boosted 5-star reviews by 40%.
Explore real-world implementations across healthcare, real estate, home services, and more.
I founded Workflow Autopilot (Core Digital Studio) with one defining goal: To develop intuitive technology that enhances lives worldwide. While a hefty goal, my vision remains clear. At Workflow Autopilot, we develop technology that makes sense to humans, allowing them to multiply their operational output and leave the repetitive things to technology.
Our promise: understanding our clients' needs deeply and delivering solutions that work seamlessly within their existing technologies. Allowing them to focus on what they do best, all while doubling their productivity.
Founder & CEO, Workflow Autopilot (Core Digital Studio)
We look at the question of cost a little differently.
To give a quick answer, most clients start around $2,000-$3,500 per month, depending on how many automations, integrations, and AI systems we build for you. Development takes 3 months so you can expect a final cost of $7,000-$11,500.
But even if you have the right budget, we won't move forward unless we can clearly see a 4-10x ROI within the first year, whether that's in time saved, revenue captured, or staff costs reduced.
When we talk, we'll walk through your workflows, your goals, and where automation can make the biggest impact. If we can't confidently show that the system will pay for itself, we'll tell you that upfront.
Booking a call is completely free, so let's start there and see what we can improve in your operations.
That depends on your business and how many processes we're automating, but most clients see major results within the first 60 days.
A full implementation, your top three automations, monitoring, and optimization, typically takes 8-10 weeks. By the three-month mark, most teams have already recouped their investment through time saved or better lead conversion.
Automation isn't a one-time project. It's a living part of your operations, and we make sure it keeps improving every month. That's why many clients stay with us long-term for ongoing optimization and new automations as their business evolves.
We partner with service-based businesses that feel stuck doing too much manually, law firms, real estate offices, clinics, agencies, accounting firms, contractors, and more.
You don't need to be “techy,” you just need to know your team is spending too much time on repetitive tasks that should already be automated.
Our best clients usually:
If that sounds like you, you'll get a lot out of a conversation with us.
No, you can stay on the tools you already use. We simply make them work together smarter.
We're tool-agnostic, meaning we integrate your existing apps, like HubSpot, Clio, Calendly, QuickBooks, or Google Workspace, into one seamless system. If something new is genuinely better, we'll recommend it, but we never force a platform change.
The goal isn't to add more tools. It's to make the ones you already have work together automatically.
Yes, actually.
We stand by our work. You shouldn't have to gamble on whether automation delivers results. It should be proven.
Start with a quick call. We'll discuss how your team currently operates, where the bottlenecks are, and what a streamlined version of your operations could look like.
If it's a fit, we'll perform a 1-hour operations audit that maps out exactly which workflows can be automated, how much time that saves, and what kind of ROI you can expect.
If you decide to move forward, we build and manage everything. If not, you'll still walk away with clarity on where your biggest opportunities lie.
Book your free consultation and see how much smoother your business can run on autopilot.
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Insights on automation, operations, and AI: new articles added regularly.